Privacy at the Autovista Group
The information in this Privacy Notice relates to the privacy practices of the Autovista Group Limited of 5th Floor, Wellington House, 125 Strand, London WC2R 0AP, United Kingdom, and its subsidiaries.
The Autovista Group respects your right to privacy and is committed to ensuring your privacy is protected. We take our related legal obligations seriously and aim to be transparent at all times about our treatment of your information.
This Privacy Notice explains your rights in relation to the information we hold about you and how:
- We use and protect that information;
- You can instruct us to limit the use of information about you;
- We safeguard your privacy and;
- We may disclose information about you to others.
1. The Scope of This Privacy Notice
This Privacy Notice governs our processing of your information in relation to products and services we supply. Please be aware that we also license our products and content to other companies who may produce their own websites, events and digital content. When you use any service which is operated by a third party, the use of your information will be subject to their terms and conditions detailed in their Privacy Notice and not ours. If you have any concerns, please contact us at: email@example.com.
2. Compliance with Applicable Data Protection Legislation
The Autovista Group is committed to complying with any and all applicable data protection legislation and has suitable measures in place to safeguard and secure the information you provide to the Autovista Group.
3. Information Collected and Use of Information
You may browse Autovista Group’s website on an anonymous basis as no personal information (name, address, email address etc.) is collected unless you register on the website. The Autovista Group does however collect some basic technical information (including the IP address) and some of your non-identifiable information such as click sequences. Such data is used to produce analysis of your usage of the website and may be used to send targeted marketing campaigns, however, your consent will be sought before any marketing content is sent. The Autovista Group does aggregate non-personal information relating to the use of this website for statistical purposes but none of this information is made available to other users of the website.
4. Registration and Use of Your Personal Data
When you register on the site using our sign-up processes your personal data is collected and stored. Unless you have given your consent, the data will not be disclosed to any third party except to the extent either allowed or required by law or where the Autovista Group has identified abusive or non-compliant use of the website. If you give the Autovista Group your approval to use your personal data, this data will be handled with the utmost respect for your privacy.
5. Legal Basis For Processing Personal Data Via the Autovista Group’s Websites
The legal basis for processing the personal information gathered from using the website is your consent given in the form of a tick box. Please note consent may be rescinded at any time either by using the unsubscribe button or by contacting the Data Protection Officer, firstname.lastname@example.org.
If the Autovista Group’s website is to work properly, you will need to ensure that your web browser is set to accept cookies. A cookie is a small file (or record in a file) which the website can send to your browser which may then store it on your computer’s hard drive. Cookies allow the Autovista Group to analyse web traffic and to determine more popular areas of its website. Cookies also allow the Autovista Group to make its website more user friendly by allowing the Autovista Group to save all registration details or passwords so that you do not have to re-enter them every time you visit the Autovista Group website. The cookie will stay on your computer and will only be used should you enter the Autovista Group website. Notwithstanding the above, you do not have to accept cookies and you should read the information that came with your web browser software to see how you can set up your web browser to notify you when you receive a cookie and to give you the opportunity to decide to accept or reject it. Our cookies will not transmit any information to us about you other than concerning your use of the Autovista Group website.
7. Eloqua Tracking Technology Used by Our Marketing Emails
Although this cookie does not contain any personal information about you, if you choose to register for a service, white paper or newsletter, then we will link your personal information to the browsing information associated with the Eloqua cookie on your device.
To opt-out of web monitoring specific to these websites, please email your request to email@example.com.
As a recipient of the Autovista Group daily brief, you may from time to time receive further communications on and news about other services which may be available from the Autovista Group or its subsidiaries. If you would prefer not to receive such communications or updates, please send an email message to us at the address referred to below with the word "unsubscribe" in the subject line. Please also provide details of those email addresses to which further communications should not be sent. Any request for a third party to cease sending commercial communications should be sent directly to the third party.
9. Updating Your Details
If any of the information that you have provided to Autovista Group changes, for example if you change your email address, or if you wish to delete your details, please let us know by sending an email to firstname.lastname@example.org.
10. Processing Undertaken by the Autovista Group
In the UK, the trading subsidiary of the Autovista Group is Glass’s Information Services Limited, the publisher of Glass’s Guide. Glass’s Information Services Limited processes Personal Data in the UK and other Autovista Group subsidiaries process Personal Data in other countries.
The following is a broad description of the way in which the Autovista Group (Data Controller) processes Personal Data. To understand in greater detail how your Personal Data is processed you may need to refer to any personal communications you have received in addition to this Notice or contact the Data Protection Officer on email@example.com directly.
11. Reasons / Purposes for Processing Personal Data
The Autovista Group processes Personal Data to enable us to promote our goods and services, to maintain our accounts and records and to support and manage our staff.
The Autovista Group only processes the Personal Data provided by the individual and does not obtain Personal Data from publically accessible sources.
12. Types / Classes of Personal Data Processed
The Autovista Group processes Personal Data relevant to the reasons / purposes stated in (11) above and in relation to our employees. This may include:
- Personal details
- Financial details
- Employment and education details
- Goods or services provided
We also process special categories of Personal Data (exclusively with reference to our employees) as permitted or required by applicable law which may include:
- Physical or mental health data
- Trade union membership
13. Who the Personal Data May be Shared With
The Autovista Group may need to share the Personal Data we process with the individual themselves and also with other organisations. Where this is necessary we are required to comply with all aspects of the General Data Protection Regulation (GDPR).
Where necessary or required and always in line with applicable law, the Autovista Group may share information with:
- Family, associates and representatives of the person whose Personal Data we are processing
- Employment and recruitment agencies
- Current, past and prospective employees
- Educators and examining bodies
- Central Government
- Credit reference agencies
- Suppliers and service providers
- Debt collectors and tracing agencies
- Financial organisations
- Law enforcement or other investigatory agencies
It may be necessary to transfer Personal Data overseas. When this is needed, Personal Data may be transferred to countries or territories around the world. Any transfers made will be in full compliance with all aspects of the GDPR.
15. Rights of the Individual
The GDPR gives individuals greater control over how organisations process Personal Data and provides a number of rights to the individual in relation to the use of their Personal Data, including:
- The right to be informed
- The right of access
- The right to rectification
- The right to erasure
- The right to restrict processing
- The right to data portability
- The right to object to processing
- Rights in relation to automated decision making and profiling
If you have any questions relating to your rights under the GDPR please contact the Data Protection Officer on firstname.lastname@example.org.
16. Retention of Personal Data
Unless required by legislation or regulation the Autovista Group will not keep Personal Data relating to its customers for longer than three years after the last contact with the individual or the end of a contract with the individual’s employer.
If the Autovista Group makes a material change to its Privacy Notice it will post the changes on the website so that you may be aware of the information we collect and how we use it at all times. Continued use of the website will signify that you agree to any such change.
18. The Data Protection Officer
The Autovista Group’s Data Protection Officer is Lynda Osborne. For queries or comments relating to the processing of personal data please send an email to: the Data Protection Officer on email@example.com.
If you are unhappy about the response received from the Data Protection Officer you have the right to make a complaint to your regional Supervisory Authority.
19. How to Contact Autovista Group
The Autovista Group welcomes your views about its website and its Privacy Notice If you would like to contact the Autovista Group with any queries or comments, please send an email to the Data Protection Officer on firstname.lastname@example.org or contact us at:
Autovista Group Ltd, 5th Floor, Wellington House, 125 Strand, London WC2R 0AP.